Do we have frequent official travels in our organization?
Is there a long gap/delay between the actual Travel and the time when the Travel Expense report is submitted by the Employees?
Are your employees satisfied by the time gap between the Travel Expense and settlement of re-imbursement?
Do we know how much travel expenses were made under a business head/account?
Do we know how much we end-up paying on ticket cancellation?
Do we have planned tours?
Is our accounts department always trying to re-concile data with agents / dealers involved in Travel process?
Salient Features
Role Based access level :
Application provides different options to users with different roles. Only relevant options are visible to users ensuring ease of usability.
Document level read/write access :
Application deals with financial data and hence it was very important to control and track usage (read & write) done by different users. Application controls editing at document level.
Input from Vendors: Application is designed to accept input from different vendors dealing with Air Tickets, Taxi and even Hotels.
A flexible format is shared with vendors so that they can provide their transaction / inputs in a predefined format. This ensures that application user doesn’t have to type much and also reduces chances of error.
Prepares Input for Accounting System :
All travel related transaction when completed (processed through different approval processes) can be downloaded and used as an input for the accounting system.
The internal mechanism provides administrator rights to configure or align different expenses under different cost centers.
Our Travel Management applications are fully integrated to share information across the enterprise. The applications include tools to control, monitor, and communicate information in the employee spend area, as well as administer the system and display status information.
Benefits Summary
Centralized control of corporate spending through automated web / client based processes
Enforced compliance with corporate spend policies
Streamlined administrative tasks and reduced risk for error, improving employee productivity
Out-of-policy alerts to employees and managers
Can be integrated with back end finance applications / ERP
Bottom-line savings from largest corporate expenditures.
Facility to segregate billable & no-billable travel expense
